Section Four: Election Procedures
1. In advance of any regularly scheduled election, Election Supervisors will obtain lists from the Speaker's office of all citizens who are eligible to run for office. In the case of a special election, such a list must be obtained before the close of candidacy declarations.
2. After voting begins, Election Supervisors will promptly obtain a list from the Speaker's office of all citizens who are eligible to vote.
3. During candidacy declarations, Election Supervisors are obligated to include a list of declared candidates in the opening post of the thread for candidacy declarations. They are encouraged, but not required, to include lists of those who have been nominated, those who have declined nominations, and those who were nominated, but not eligible to run. In some circumstances, such as when all citizens have been nominated for office, it would be appropriate to omit such lists, or put them inside spoiler tags.
4. During voting, private ballots will be announced in separate posts. The Election Supervisors are required to reply in the same private conversation thread in which a private ballot was cast to assign a unique identifier to that ballot. The Election Supervisors will then post the ballot, with the assigned unique identifier, to the voting thread. If a private ballot is changed, the corresponding post will be edited accordingly.
5. Public ballots may be changed by the voter either by editing the original ballot directly or by making a new post in the voting thread. Any time a voter casts more than one ballot, only the latest one will be counted.
6. Election Supervisors will endeavor to keep an up to date tally of votes available to the Election Commission at-large. The Election Supervisors may modify how each ballot is counted until they certify the final results, or present the results to the commission at large to be certified.
7. Any time during the voting period, or twelve hours thereafter, any Election Commissioner may privately challenge a particular ballot and submit an alternate interpretation of how it should be counted. The Election Supervisors may accept or deny any challenge.
8. If a ballot is modified by the voter, any prior challenge of that ballot will be null and void.
9. After the voting period has ended, the Election Supervisors will provide the Chief Election Commissioner with the password to the account used for supervising the election for the purpose of verifying private ballots. The Chief Election Commissioner will then give a report to the Election Commission on whether the private ballots have been recorded accurately. Should the Chief Election Commissioner be one of the supervisors, the password will be provided to the next commissioner with the longest tenure who is willing and not absent, who would then make the same report.
10. The results must be promptly certified by the Election Commission at large once the challenge period is over.
11. To certify the results, the Election Supervisors will promptly present the results of the election to the Election Commission for certification by majority vote. Simultaneously, the Election Commission will also vote on the outcome of any outstanding challenged ballots. All certification votes will end as soon as an absolute majority of non-absent commissioners have voted or twenty-four (24) hours have elapsed from the start of the vote, whichever is sooner.
