- Discord
- COE#7110
I'm spinning this off into its own thread. The relevant posts so far are all quoted below, with my replies.
Crushing Our Enemies:I have been working on a draft of some rules for the Election Commission ever since the passage of the election reform bill. Here is what I have so far, and keep in mind that this is rough. Section 3 seems a bit out of place, and Section 4 particularly needs work, and could use ya'll's eyes:Rules of the Election Commission
Section One: Administration
1. Whenever the position is vacant, the Election Commissioner with the longest tenure who is willing and not absent will become the Senior Election Commissioner.
2. When the Senior Election Commissioner is absent, the Election Commissioner with the longest tenure who is willing and not absent will serve as a temporary replacement until the Senior Election Commissioner is no longer absent.
3. The Senior Election Commissioner will administer these rules, and use their discretion where no rules exist.
4. By default, votes to amend these rules will last five days, and can only be held when an election is not in progress. Other votes will last three days by default.
5. If the outcome of any vote is no longer in doubt, the Senior Election Commissioner may end the vote early at their discretion.
6. When temporary Election Commissioners are needed, the non-absent commissioners will come to a consensus regarding who to appoint. If no consensus can be reached, the Senior Election Commissioner will create a list of all suggested appointees, and hold a vote in which each Election Commissioner may vote for as many or as few as they wish. Those with the most votes will be appointed.
7. The Senior Election Commissioner will maintain a roster of current Election Commissioners and the date of their oath of office.
8. At least one week before any general or judicial election, the Senior Election Commissioner will designate two willing Election Commissioners to supervise the election. Whenever a special election is called for, the Senior Election Commissioner will promptly designate two willing Election Commissioners to supervise the election. Election Commissioners so designated will hereafter be referred to as “Election Supervisors” though this role is not distinct from their position as Election Commissioners, and is considered part of the regular duties of an Election Commissioner.
9. Election Commissioners who expect to be absent, or are unwilling to supervise a regularly scheduled election should endeavor to inform the Senior Election Commissioner at least two weeks in advance of the election.
10. The Senior Election Commissioner will control access to forum accounts for the purpose of supervising elections, including The Voting Booth, The Polling Place, and The Ballot Box. The password to one of these accounts will be given to the Election Supervisors before an election, who will promptly change the password, and share it only between themselves. After the final results of the election are certified, they will give the password to the Senior Election Commissioner, who will promptly change the password again.
Section Two: Election Procedures
1. In advance of any regularly scheduled election, Election Supervisors will obtain lists from the Speaker’s office of all citizens who are eligible to run for office. In the case of a special election, such a list must be obtained before the close of candidacy declarations.
2. After voting begins, Election Supervisors will promptly obtain a list from the Speaker’s office of all citizens who are eligible to vote.
3. During candidacy declarations, Election Supervisors are obligated to include a list of declared candidates in the opening post of the thread for candidacy declarations. They are encouraged, but not required, to include lists of those who have been nominated, those who have declined nominations, and those who were nominated, but not eligible to run. In some circumstances, such as when all citizens have been nominated for office, it would be appropriate to omit such lists, or put them inside spoiler tags.
4. During voting, private ballots will be announced in separate posts. If a private ballot is changed, the corresponding post will be edited accordingly.
5. Public ballots may be changed by the voter either by editing the original ballot directly or by making a new post in the voting thread. Any time a voter posts more than one ballot in the voting thread, only the most recent one will be counted.
6. Election Supervisors will endeavor to keep an up to date tally of votes available to the Election Commission at-large, with private ballots anonymized. The Election Supervisors may modify how each ballot is counted until the final results are certified.
7. Any time during the voting period, or six hours thereafter, any Election Commissioner may challenge a particular ballot by private message, and submit an alternate interpretation of how it should be counted. The Election Supervisors may accept or deny any challenge.
8. If a ballot is modified by the voter, any prior challenge of that ballot will be null and void.
9. If the results of challenged ballots could change the outcome of the election, the results must be certified by the Election Commission at large. Otherwise, the Election Supervisors will promptly certify the results after the voting period ends.
10. To certify the results at large, the Election Supervisors will promptly present the results of the election to the Election Commission for certification by majority vote. Simultaneously, the Election Commission will also vote on the outcome of each challenged ballot. If the vote to certify the results fails, then each challenged ballot will be counted according to the outcome of their respective votes. The results will then be considered certified.
Section Three: Irregular Ballots
1. If a voter does not vote Yes or No to a question to re-open nominations for a given office, their vote for that office will not be counted.
2. In all other cases, any portion of a ballot that is properly completed will be counted, even if other portions of the ballot are left blank.
3. If a voter selects more candidates for a given office than are allowed, their vote for that office will not be counted.
4. If a voter selects fewer candidates for a given office than are allowed, their unused selections will be treated as abstentions, and their votes for that office will be counted.
5. If a voter misspells the name of a candidate on their ballot, their vote will be counted unless it is unclear which candidate they intended to vote for.
6. Any time a voter is at risk of having a portion of their ballot go uncounted, they must be immediately contacted by the Election Supervisors by private message and telegram.
Section Four: Citizen Petitions
1. If a citizen petitions for a decision of the Election Supervisors to be reviewed, the Election Commission at large will promptly vote between the following options:
a. Uphold the decision of the Election Supervisors
c. Reverse the decision and continue the election
d. Overrule the decision and restart the voting period
e. Overrule the decision and restart the election
2. During this process, if three or more Election Commissioners move that the election should be halted, the Election Supervisors will immediately halt the election.
3. Election Commissioners can only vote for one option, and if an option gains a majority, it will be put into effect.
4. If no option gains a majority, the election will be halted (if it has not been already) while the commission deliberates.
5. The Senior Election Commissioner will endeavor to efficiently determine a course of action that has majority support of the election commission, and put it to vote.
I was thinking we could take the current templates and, once tweaked a bit, adopt them as appendices to the rules.
Your action in that situation seems entirely appropriate, and within the bounds of the draft rules as written. In the case of someone who submitted a public ballot followed by a private ballot, I would probably say we should do the same thing: discount the public ballot, with a note that they voted privately, and count the private ballot. That also seems within the bounds of the draft rules - do you think we should make these practices explicit?Darcania:I really like your set of EC rules, COE, though I have a few concerns.
1) The process for updating ballots has the situations of private ballots being updated and public ballots being updated, but I'm unsure if it defines what happens if a private ballot's owner later submits a public ballot, or if a public ballot's owner later submits a private ballot. The latter situation I have never personally dealt with, though for the former I added strikeout tags to the now out-of-date private ballot and noted in the post that the voter later voted publicly (this can be seen here).
I would like better "2. In all other cases, any portion of a ballot that is properly completed will be counted, even if other portions of the ballot are not." That allows for irregularity and leaving a question blank.Darcania:2) For section 3, clause 2, I think it should be changed to:
"2. In all other cases, any portion of a ballot that is properly completed will be counted, even if other portions of the ballot are improperly completed."
The phrase "improperly completed" could also be replaced with "irregular", since the section in essence defines irregular ballots and procedures for dealing with them.
Ah! I actually thought of this, but made a mistake writing the language. It should be changed as follows:Darcania:3) I do like the procedure for the elections accounts removing the need for admins, though it may be useful to have a provision for allowing the SEC to bypass the ES and go to the admins if the ES fail to promptly give the SEC the password back after the conclusion of an election cycle.
That allows for the password to be given to the SEC by someone besides the election supervisors, such as the admins.10. The Senior Election Commissioner will control access to forum accounts for the purpose of supervising elections, including The Voting Booth, The Polling Place, and The Ballot Box. The password to one of these accounts will be given to the Election Supervisors before an election, who will promptly change the password, and share it only between themselves. After the final results of the election are certified,they will givethe password will be given to the Senior Election Commissioner, who will promptly change the password again.
SillyString:In section 4, what's the difference between "reversing" and "overruling" a decision?
Crushing Our Enemies:I think "reversing" means that when there are two clear options and the supervisors chose one, they have to do the other one now. "Overruling" I think means that the decision the supervisors made is null and void. Generally I think it amounts to the same, but reversal implies to me that an alternative decision is put into effect, which doesn't make sense when the election is being restarted. That's the reason for the differing terminology.
Well, my thought was that the word "willing" makes it essentially a volunteer position, but that the right of first refusal is granted by order of seniority. Do you think that makes it insufficiently voluntary? Should we just say "select among themselves" like the chief justice? Or vote?Eluvatar:Regarding COE's proposal:
1. On full consideration I don't like the idea of Senior Election Commissioner being, well, by seniority only. Seniority makes sense as a backstop, but we should ordinarily let somebody volunteer for the extra duties and agree to their doing them. Of course, just having that role rotate monthly should work too.
My problem with referring explicitly to the templates is that the editing process for that is not under the control of the EC itself. If we make changes to the rules which require template updates, we have to communicate those to people with the power to change the github. Ideally, I think I'd rather define what information is required to be provided in each kind of post that the EC makes during an election, and have the templates available as a best practice. Ideally though, I'd like for someone to be able to run a fair, legal, consistent election after reading the election rules and laws, without the need for any other resources.Eluvatar:2. I think the rules should explicitly refer to the templates (without fully incorporating them).
Agreed.Eluvatar:3. I would use the word "promptly" rather than "immediately" in 3.6: we should understand that to mean "as soon as possible" but not expose ourselves to frivolous suits if we take more than a single second to notice a problem with a submitted ballot.
I could see narrow rulings appealed, which wouldn't affect more than one person's vote.[/quote]That's the idea behind option c (which I just noticed should be b): "c. Reverse the decision and continue the election." Is that insufficient?Eluvatar:4. Why would overruling the decision but not restarting anything not be an option?
Why is that?Eluvatar:5. I don't know if this needs to be in our rules, but I think we should have more contact information for one another than just forum accounts. Email at the very least, if not more.
Yeah, you're probably right.Eluvatar:6. I think our procedures should specify that votes must be held in this forum, and official business in public venues (and logged to this forum, if in other venues than this forum).
Mayyyybe. What did you have in mind?Eluvatar:7. Should the procedures specify what happens to private ballot private info in the case of challenges?